Administrative Support Assistant II - Admin

Company: Auburn
Location: Auburn
Posted on: March 31, 2025

Job Description:

Position Details



Position Information




Requisition Number
S4353P




Home Org Name
Materials Management




Division Name
VP, Facilities Management




Position Title
Administrative Support Assistant II - Admin




Job Class Code
DA05B




Appointment Status
Full-time




Part-time FTE





Limited Term
No




Limited Term Length





Job Summary
The office of the VP, Facilities Management is seeking an Administrative Support Assistant to join the Material Management team. Duties include a variety of office support duties within an administrative department.

Auburn University is more than just an institution; it's a vibrant community where real people come together to make a difference. Our commitment to students, employees, communities, and our world runs deep, and it's reflected in every corner of our campus and beyond.

Life-Changing Impact: At Auburn, our work changes lives. Whether it's groundbreaking research, innovative teaching, administrative operations or community outreach, every effort contributes to positive change. We're not just clocking in; we're making a lasting difference in the lives of others.

How We Support You: Auburn cares for its greatest assets-its employees. Generous benefits, educational opportunities, and a supportive work environment make it a place where you can thrive. From health insurance to retirement plans, we've got you covered. Learn more about how we support employees by visiting aub.ie/working-at-auburn

Come and Stay: The median length of employment for an Auburn employee is 10 years. That's because Auburn invests in its people. We're not a revolving door; we're a family. The Auburn Family. We grow together, learn together, and build lasting relationships.

Sweet Home Alabama: The Auburn/Opelika area exudes small-town charm and warmth. With cozy traditions, excellent schools, and vibrant downtowns, it's a place where you'll feel at home. Plus, we're centrally located in the Southeast with easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.




Essential Functions

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• Acts as office receptionist: receives and routes telephone calls and visitors; provides and gathers information.
  
• Prepares documents, reports, newsletters and manuscripts, and may compose correspondence.
  
• Operates standard office equipment such as personal computers, copiers, scanners, fax machines, etc.
  
• Maintains inventory and orders office supplies, materials and equipment.
  
• Processes and prepares forms such as work orders, purchase orders and personnel documents.
  
• Creates and maintains records, files, documents, and images in the data system.
  
• Calculates, posts, and verifies standard financial statements, reports and vouchers.
  
• May perform other office support duties such as payroll processing, document processing, and assisting with financial services.
  
  
  
  
  
  
  
  
  Minimum Qualifications
  
  
  
  
  Minimum Qualifications
  
  Education:
  High School Diploma or equivalent
  Experience:
  2 years experience in clerical support services
  
  
  
  
  
  
  
  Minimum Skills, License, and Certifications
  
  
  
  
  Minimum Skills and Abilities
  
  • 
    
  • Standard knowledge of office functions. -
    
  • Working knowledge of Auburn University administrative systems appropriate to the position.
    
    
    
    
    
    Minimum Technology Skills
    
    
    
    
    
    Minimum License and Certifications
    None Required
    
    
    
    
    
    
    
    Desired Qualifications
    
    
    
    
    Desired Qualifications
    Customer Service orientedCall center experienceAutomated Work order experienceMaintenance & Construction Terminology understandingAnalyzing complex problems and dispatching resource to remedy problemsAbility to Calmly handle stressful situationsAbility to Answer multiple line phonesMulti-tasking
    
    
    
    
    
    
    
    Posting Detail Information
    
    
    
    
    Salary Range
    $31,200 - $39,090
    
    
    
    
    Job Category
    Office/Administrative Support
    
    
    
    
    Working Hours if Non-Traditional
    7:00 AM - 4:00 PM
    
    
    
    
    City position is located in:
    Auburn
    
    
    
    
    State position is located:
    Alabama
    
    
    
    
    List any hazardous conditions or physical demands required by this position
    
    
    
    
    
    Posting Date
    03/26/2025
    
    
    
    
    Closing Date
    
    
    
    
    
    Equal Opportunity Compliance Statement
    It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Equal Opportunity Compliance (EOC) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.
    
    
    
    
    Special Instructions to Applicants
    
    • 
      
    • Only completed applications will be considered, so please provide all requested information in each section. This should include all employment history and required application documents.
      
    • If required, be sure to attach cover letter and resume.
      
    • Please include a copy of any required or relevant certifications/licenses in the "Other Documents" section.
      
    • Please answer all supplemental questions completely and accurately.
      
    • Reference providers should be individuals who can attest to your qualifications for a position. Examples include supervisors, coworkers, and professors. Personal References will not be accepted.
      
      
      
      
      
      
      
      Quick Link for Internal Postings
      https://www.auemployment.com/postings/52051
      
      
      
      
      
      
      

Keywords: Auburn, Auburn , Administrative Support Assistant II - Admin, Administration, Clerical , Auburn, Alabama